How Sofie Integrates Transcription Tools with CoMeeting

Critical decisions happen every day—whether it's manufacturing reviews, regulatory discussions, or project reviews, most biopharma conversations happen in meetings (virtual or in-person).

It’s been found that biopharma professionals spend 30% of every week in meetings. Meeting notes are scribbled in notepads, summed up in emails or Word, and action items logged in a management system. The details get lost in incomplete notes or attendees’ heads. Leveraging the insights of these meetings is a whole other issue of combing through recordings, notes, and your inbox to piece together the full picture.

Recognizing this reality, TransferAI built CoMeeting to work alongside the meeting platforms you already rely on (Teams, Zoom, Meet) – transforming your conversations into actionable insights and expanding the power of Sofie to where you can tap into the knowledge from these discussions from chat.

Built for Biopharma Compliance CoMeeting maintains full compliance with automatic transcription, structured summaries, and complete audit trails—so you can capture insights without compromising regulatory requirements.

Transform How Your Team Leverages Meeting Insights

The addition of CoMeeting to Sofie not only minimizes friction and disparate data, but also increases productivity by bringing AI-powered capabilities to any meeting. Teams can summarize meetings more intelligently, share insights with others more efficiently, and move their projects forward more seamlessly.

Before we get into specific examples, here’s a brief overview of how CoMeeting can be leveraged:

• Proactive insights – Identify patterns across meetings, highlighting recurring issues and successful strategies

• Deep dive into what was said – Ask Sofie in chat “Find me the two things John said about the FDA inspection at Site 2 and let’s break those down”

• Cohesive knowledge – Link related discussions across different meetings and projects

• Targeted focus – Handle note-taking automatically, so you can focus on the discussion and the way forward

• Deepened intelligence – Capture and index every critical decision, technical discussion, and regulatory consideration to build Sofie's institutional knowledge

How It Works

With CoMeeting, you can capture in-person and virtual meeting insights. Here’s a preview of a transcript, summary, and actionable items:

As an overview, the basic steps are:

1. Start a CoMeeting and connect to your meeting platform
   Before you can harness this feature of Sofie, you need to start a new CoMeeting and allow Sofie to tap into your preferred meeting platform. Sofie does this on a meeting-by-meeting basis so you have complete flexibility on what gets captured and how. Each meeting lets you connect to your preferred platform—Meet, Zoom, or Teams—and Sofie handles the rest, capturing every word with accurate transcripts.
   
   

2. Generate intelligent summaries
   Your meeting is more than just a transcription - summarize your transcript to extract insights and action items. You can even ask Sofie to highlight key decisions, commitments, to-dos, and follow-ups. CoMeeting can capture the technical complexity of your conversations, while preserving context.
   
   

3. Chat, share, and refine
   Use chat to dig into each CoMeeting or multiple sessions creating a cohesive project update. You can share transcripts, summaries, and action items across your team.

Putting It Into Practice

Let’s see how this works in a real biopharma scenario. Consider a tech transfer project spanning multiple months with weekly progress meetings, regulatory discussions, and technical reviews. Here, it’s inevitable that details get lost and Sofie gives you the perfect launch pad for organizing, reviewing, and revisiting any meeting detail. CoMeeting becomes your knowledge base, saving your time and allowing Sofie to gather the context you need for any project update, question, or transfer.

Now you can ask Sofie questions like:

"What were the key concerns raised about our filtration process across all manufacturing meetings?"

Sofie searches your CoMeetings for filtration discussions, cross-references equipment specs and batch data from workspace files, and checks chat history for related troubleshooting—delivering recurring concerns with links to meeting moments, documents, and past solutions.

"Show me all regulatory feedback related to our stability protocol from the past quarter"

Sofie pulls regulatory comments from quarterly meetings, connects them to stability protocols in your workspace, validates against ICH/FDA guidelines, and references previous regulatory discussions from chat—showing what needs updating and how you've responded before.

"What action items from our scale-up discussions are still pending?"

Sofie scans scale-up meeting transcripts, checks workspace files for completed deliverables, reviews chat history for progress updates, and surfaces pending items—with context on blockers, supporting documents, and similar past challenges.

Leverage CoMeeting Across the Board

• Manufacturing Reviews: Capture technical decisions, equipment discussions, and process optimizations

• Regulatory Meetings: Document compliance discussions, FDA feedback, and submission strategies

• Project Updates: Track progress, identify blockers, and maintain accountability

• Knowledge Transfer: Preserve expert insights and institutional knowledge

Powerful Context for Well-Rounded Answers and Forward Progress

Unlike standalone transcription tools that create yet another data silo, CoMeeting integrates directly into Sofie's knowledge ecosystem—connecting meeting insights with your workspace documents, regulatory guidelines, and project history. It's not just transcription; it's contextual intelligence.

Sofie connects meeting insights from CoMeeting with workspace documents, regulatory requirements, and your complete chat history—creating comprehensive project intelligence that combines team discussions with documentation. When you ask about filtration concerns, you get the meeting decisions, equipment specs from your files, batch records showing impact, and that solution your team discussed three weeks ago. Sofie references meeting decisions when analyzing workspace documents and pulls relevant project documentation when reviewing meeting insights—so everything works together to turn fragmented information into complete answers that accelerate decisions.

If you want a fresh set of high-impact ideas tailored to your use of Sofie, request a 1:1.